Accounts Payable / Administration Assistant
Auspicious Arts Projects is a not-for-profit creative community management organisation committed to supporting independent artists in the development and production of their work. We offer a secure and accessible framework, enabling artists to retain their independence while benefiting from the financial protection and resources of a larger organisation. With over 30 years of experience in the arts industry, we collaborate on a diverse range of projects, providing administrative and financial support to independent artists, arts organisations, and local councils.
For more information about our services, please visit our website: www.auspicious.com.au
We are an equal-opportunity workplace and encourage applications from people of culturally and linguistically diverse backgrounds, people from the LGBTIQA+ community, First Nations people, and individuals with disabilities.
The Role:
Auspicious Arts Projects is seeking an Accounts Payable/Administration Assistant to join our team. Reporting to the Client Managers and Systems Manager, who assist independent artists with administrative and financial tasks to support their creative projects.
This role primarily involves providing administrative support through data entry, file management, and various office duties.
Key Responsibilities:
Process outgoing payments and contractor superannuation contributions.
Monitor, file, and maintain employee/contractor agreements.
Set up new employees and contractors in accounting systems.
Assist with general file management and documentation.
Answer phone calls and respond to email inquiries.
Provide day-to-day administrative support to the team as required.
Key Selection Criteria: (Please address all the selection criteria)
Strong proficiency in databases and spreadsheet tools such as Excel and Google Sheets.
Comfortable using productivity tools such as Microsoft Office and digital signing software.
High attention to detail with excellent time management skills.
Previous experience in a not-for-profit arts or cultural organisation is preferred.
Some experience with accounting software.
Role Details:
Position: Accounts Payable / Administration Assistant
Contract Dates: 1 year fixed term with an option to extend
Probationary period: 3 months
Location: Collingwood Yards, B3/35 Johnston St, Collingwood
Time Commitment: Part-time (3 to 4 days per week – negotiable)
Salary: $67,620 per annum pro-rata, plus 11.5% Superannuation
Applications Due: 9:00 AM, Wednesday 5 February 2025
How to Apply:
Please send your application, including a cover letter, responses to the Key Selection Criteria, and your CV (preferably as a single PDF document, no more than 5 pages) to info@auspicious.com.au
If you have any questions about the position please call 03 96906131
Additional Notes:
Our business hours are Monday to Thursday 8.30am-5.30pm
Hybrid working available, with a mix of home and office-based hours.
Salaries are reviewed annually.
Some additional paid hours may be required at times; any hours worked over 38 hours per week will be treated and paid as overtime.
We look forward to receiving your application!